TERMS AND CONDITIONS OF RENTAL AGREEMENT
Applicant desires to purchase goods and services from TRINITY EQUIPMENT RENTALS (hereinafter referred to as TRINITY) on an open account basis and desires in consideration of the creation of open account to be bound by the terms and conditions as contained in this Credit Application.
INDEMNIFICATION: Applicant agrees that the equipment and all persons operating such equipment are under Applicants exclusive jurisdiction, supervision and control and agrees to indemnify and save TRINITY, its employees and agents free and harmless from any and all claims for death or injury to persons and from any and all loss for damage to property including the rental equipment arising in any manner out of Applicants operation. Applicant’s duty to indemnify hereunder will include all costs and expenses, and any and all claims resulting from the use of the equipment, including all court and/or arbitration costs, filing fees, attorney's fees and costs of settlement.
INSURANCE: Physical loss and damage is the Applicants responsibility. Applicant agrees, while the equipment is in his care, control and custody to deliver to TRINITY upon the start of the rental period, a Certificate of Insurance to include General Liability coverage of $1,000,000.00 blanket Applicant equipment coverage for all risk physical loss in an amount equal to the replacement cost of the rented equipment and an Additional Insured Endorsement. The certificate must name TRINITY EQUIPMENT RENTALS as an additional insured, without TRINITY liable for the payment of any premiums. Insurance will be with companies acceptable to TRINITY and such insurance may not be canceled without 30 days written notice to TRINITY.
DAMAGE WAIVER: Loss and Damage Waiver fees will be charged unless Applicant furnishes proper evidence that Equipment is insured against physical damage by providing TRINITY with a certificate of insurance, acceptable by TRINITY, naming as Loss Payee. Loss and Damage Waiver fee is 12% of the standard rental rate. Loss and Damage Waiver and related fees are in effect until a certificate of insurance for physical damage is received by TRINITY and amount invoiced before receipt of the insurance certificate are not refundable. Loss and Damage Waiver is not available on all equipment and for certain equipment applications. If Loss and Damage Waiver applies, TRINITY agrees to waive its right to recover from the Applicant the amount of loss or damage to the equipment (excluding supply items) exceeding 100% of an amount equal to the standard monthly rental rate for the affected equipment, except TRINITY’s rights are not waived if the loss or damage occurred under the following circumstances:
- Use or operation without TRINITY’s permission or in violation of this agreement
- Loss or damage to equipment caused by nuclear reaction, radiation or radioactive contamination
- Loss or damage to tires, tubes and/or tools caused by normal work application, vandalism or malicious mischief, unless such loss or damage is coincident with other waived loss or damage
- Loss or damage caused by dishonesty or intentional act of Applicant or Applicant’s employees; wrongful conversion by any person to whom the property is entrusted by Applicant; or disappearance, theft or conversion of the equipment NOT documented by TRINITY’s prompt (within 48 hours) filing with applicable public authorities of a formal theft report.
- Boom damage from overloading a boom.
In the event of any loss or damage, Applicant will be subrogated to TRINITY’s rights to recover against any person, firm or corporation. TRINITY will execute and deliver instruments and papers and do whatever else is necessary to secure such rights. TRINITY will cooperate fully with Applicant or its insurers in the prosecution of those rights and will not take any action to prejudice Applicant’s rights.
WARRANTY: There are no express warranties or implied warranties. The equipment covered by this agreement is in good operating condition suitable to do the work for which it is designed. TRINITY's liability is limited to repair of any defects in the equipment which TRINITY determines occurred under normal use. Should the equipment covered by this agreement be returned damaged or in excessively worn condition Applicant will pay TRINITY for all parts and labor in order to get the machine back in the original condition. The following will not be deemed reasonable wear and tear. Damage resulting from lack of lubrication or maintenance of necessary oil, water, proper fuel, and air pressure levels; damage resulting from lack of normal servicing or preventive maintenance as noted in the manufacturer's operation and maintenance manual; or operating the equipment while low on any lubricant or coolant, excessive fuel pressure or dirty filters; damage resulting from collision, overturning or improper operation of the equipment, including overloading or exceeding the rated capacity of the equipment; damage in the nature of dents, bending, tearing, straining and misalignment to the equipment or any part thereof; or damage resulting from jobsite vandalism. Mechanic's time for damage repair $95.00 per hour, travel time and for modification requested by Applicant will be billed at the current hourly rates. Parts and outside repairs will be invoiced at cost plus handling charge.
If Applicant does not lubricate and maintain equipment daily TRINITY will lube the machine and back charge Applicant at the rate of $95.00 per hour, plus a portal to portal fee of 80 ¢ per mile. Grease, oil and filters will be charged per invoice.
Applicant represents and warrants that Applicant is the sole responsible digger and Applicant accepts responsibility for supervising and directing excavation performed near any pipeline, electrical lines or other subsurface installation whether known or unknown to the Applicant. Applicant will maintain a record of all notifications by excavators and operators to the region notification center for a period of not less than three years.
WEAR ITEMS: Applicant is responsible for ground engaging tools (bucket, teeth, forks, cutting edges, etc.). Equipment is furnished with ground engaging tools in a serviceable condition and must be returned in like condition or additional charges will be due. Applicant will be invoiced for replacement or repair costs for tire cuts, tears, separation, puncture and bruises and for excessive tire wear due to jobsite conditions.
RENTAL RATES: When monthly rate is quoted and the rental period is for less than one month, rental is charged at the weekly rate if the period is for one week or more. If the rental period is for less than one week, rent is charged at the daily rate. A work day is defined as one (1) hour, a week is defined as four (4) days and a month is defined as three (3) weeks. Equipment worked in excess of the hours stated will be invoiced at the appropriate rate for the number of excess hours worked. Rental will begin on the date shipped and will run consecutively through the date that TRINITY is advised that the equipment is released by Applicant to TRINITY.
TERMS OF PAYMENT: Full payment for all charges is due upon billing. Thirty (30) days after billing all past due accounts are subject to interest at 2%. If rental is not paid when due, or if Applicant fails to comply with any of the terms and conditions herein, TRINITY has the option to terminate this agreement and at Applicants expense, enter upon the premises where equipment is stored, take possession of the equipment without previous notice or demand and return it to TRINITY’S premises. In the event TRINITY has to file suit to collect these sums due, Applicant agrees to pay to TRINITY, in addition to all other sums, reasonable attorney's fees and the cost of litigation.
GPS TRACKING: TRINITY has GPS tracking systems on all equipment. This feature is a benefit to both parties. We are a full service rental company and the GPS features will enable us to ensure that we service the machines on point to keep them running at their full capacity. Should the equipment be stolen this will help retrieve it, sparing you extra charges and fees.
MOVING EQUIPMENT: Moving equipment on and off jobsites is charged at the amount quoted. Applicant may move the equipment at his own expense. NO EQUIPMENT WILL BE MOVED WITHOUT PRIOR NOTICE TO TRINITY. The undersigned accepts and agrees that the terms and conditions for bare rental of equipment from TRINITY EQUIPMENT RENTAL will apply to any and all rentals and are made a part of each and every rental contract.
CONDITION OF RETURNED EQUIPMENT: Applicant agrees to return equipment with full fuel tank(s) or pay TRINITY for the cost of refueling tanks at $2.00 over current fuel costs.
There will be a $250 cleaning fee added for equipment returned excessively dirty or with contaminated material. Additional fees for disposing of contaminated materials will also be added. Applicant agrees to return equipment with all fluids full with the correct type required (oil, water, hydraulic, anti-freeze or any other fluids depending on machine) refer to vehicle handbook for appropriate weights and types.